About Siemens Healthineers
Siemens Healthineers are the market leader in scientific research towards breakthroughs in medical technology and healthcare in more than 70 countries around the world.
An essential component of Siemens Healthineers’ core business is their Government Grants team who works closely with external universities and research organizations to support their research initiatives. Through this team, Healthineers is engaged as a sub-awardee providing expertise in support of federal grants in the United States.
Siemens Healthineers’ continued business growth as grant recipient subaward is a contributing factor towards their strategic goal of becoming a primary grants recipient. The need for a long-term, intuitive, malleable, and scalable grants management solution has become essential. A modern grants management solution would not only improve their present operational efficiency but also enable them to achieve their strategic goal.
The challenge
Grants management is a strong growth area for Siemens Healthineers as they manage a wide range of grants funding across a diverse field of research projects.
The new solution needed to support an increasing number of grant applicants provided by grant issuing agencies, as well as various state and federal audit standards for regulatory compliance.
Siemens Healthineers required a system that would:
- Increase throughput and productivity by reducing time spent gathering and validating information.
- Deliver enhanced transparency into required document completion and renewal, automate invoice calculation and generation, and reduce the risk of adverse audit findings due to manual data processing errors.
- Improve grants management process efficiency by automating key functions and processes.
- Deliver flexibility via configuration to manage a range of grants and business needs.
- Provide a scalable and malleable solution to facilitate the growth of Siemens Healthineers’ Government Grants business.
OmniStar provides a level of flexibility that would have been very challenging for us to achieve if we had remained with our current off-line solution.
The solution
OmniStar is providing Siemens Healthineers a modern, cloud-native solution that brings together disparate systems into a single centralised grants management platform.
The OmniStar team is working collaboratively with the Siemens Healthineers’ project team to configure OmniStar to meet current and emerging requirements discovered during the planning and implementation phases of the project.
Regular audits are a part of the oversight requirements for Siemens Healthineers in the grants receiving space. Their Government Grants team operate in an environment where data entry errors are recognised as a high-impact risk. To mitigate this risk post-award, grant data must be accurate. OmniStar helps mitigate data entry errors through validation and calculation of supplied data using the capability of the SmartForms engine. Which, in concert with OmniStar Grant’s document management functionality, links and stores all related documentation in an easy to manage and secure data storage on the cloud platform. This allows for a range of verified data about how grants received are being applied to be available for external auditors.
OmniStar Grants’ automation capability helps reduce the number of hours needed to manually manage many aspects of grants functions. Having a system that automates many processes, including presenting information, making reports readily available, and visible to both the administration team as well as key stakeholders, allows them to efficiently gather the data required to perform their tasks. For external users, the increased efficiency due to just-in-time self-management improves productivity and reduces the administrators’ workload.
Overall, the value generation and flexibility of OmniStar makes it a worthwhile investment.
Why you should try OmniStar
Excellent value for money
OmniStar Grants stood out as the right solution for Siemens Healthineers as the price to value ratio was very attractive; OmniStar provides excellent value for money.
No extra development costs
The additional features and functionality within OmniStar that Siemens Healthineers can utilise as they continue to grow in the grants management space, without having to purchase additional modules or invest in development beyond the core product.
Audit compliance
Improvements in the management of risk around an adverse audit finding or other compliance issues delivers real value in driving the likelihood of low-occurrence, high-cost adverse audit findings even lower.
Risk management
OmniStar also adds the benefit of being able to readily identify exactly where an error occurred should a risk materialize.
NSW Department of Planning, Industry and Environment
DPIE needed a contemporary grants management system to address existing limitations in their grant application, approval and management processes.
The University of Western Australia
Using OmniStar, UWA was able to shift from an outdated paper-based research management system to a fully integrated, digital solution that could evolve with the university's growing compliance requirements.
National Breast Cancer Foundation
The National Breast Cancer Foundation (NBCF) was able to streamline its three separate grants management systems into one user-friendly solution using OmniStar.
National Health and Medical Research Council HREA
OmniStar Ethics was pivotal in the NHMRC’s system transformation for ethics application submissions.
The University of Queensland
OmniStar has enabled the University of Queensland (UQ) to integrate their ethics management system with other UQ systems of record, reducing the time spent on data entry during the ethics application process and enabling data linkage across systems.
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